Welcome to the Official GEMS site

Getting Started

There are many different roles within the GEMS Program and a person may have more than one role. To help explain what you need to get started, the text below will describe some of the details of each role. Read the information below and select the left menu link that is most applicable to you.

Click User if you:

  • need to apply for or are currently using a GEMS Credit Card
  • are accruing reimbursable out-of-pocket expenses
  • traveling on University business
  • will be approving expense reports
  • will be processing expense reports

Click Delegate if:

  • someone has given you authority to enter expenses on his/her behalf

Click Credit Card Approver if you:

  • have been designated by your division or department leadership to approve employees’ GEMS Credit Card applications
  • are a division/department Head
  • are a Dean or Vice President

Click Expense Approver if you:

  • have been designated by your division or department leadership to approve employee’s expenses

Click Departmental Representative if:

  • your division/department leadership has designated you as the division/department point person for all matters GEMS related

Click BSD User if:

  • you are a GEMS user, approver, or departmental representative in The University Biological Sciences Division