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Airfare Expenses

In addition to standard expense details, you will need to provide additional information such as travel dates, departure/arrival cities, vendor name, class of service and ticket number. Class of service code may be pre-populated on GEMS card transactions if it is provided by the vendor. It is your responsibility to ensure the pre-populated information is correct.

If you fly business or first class this is considered to be Premium Airfare. You must specify in the system that you have written pre-approval for this class of travel from a Dean or Vice President. This document must be faxed in with your receipts.

If you fly business or first class on a grant or contract, you must also select a reason in the Reason for Premium Airfare field. Acceptable reasons include: