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Allocation - Changing Accounting Information in Your Expense Report

Change the Last 2 Digits of a Sub-Account Number

  1. Open the Allocation window for the expense.
  2. Scroll to the right, if necessary, and click in the UC Account field where the account number is listed.
  3. Select a different account number if you want to charge or allocate the expense to a different account
  4. Click in the UC Sub-Account Override field. Enter your preferred 2 digits.
  5. If you add other account numbers to the allocations, you may insert sub-account override digits to those as well.
  6. Continue adding numbers until you have listed all account numbers and sub-account overrides that will share this expense.
  7. Ensure that the breakdown for each account is appropriate. Click Allocate By and choose either Percent or Amount.
    • If you select Percent, make sure the distribution between the accounts adds up to 100%.
    • If you select Amount, make sure the distribution between the accounts equals the amount of the expense.
  8. When you are finished allocating, click Save and Done.
  9. A pie chart icon will appear next to this transaction on the Expense List page indicating that it contains allocated values.

Learn more about where to go to allocate.

Learn more about assigning a line item to an FAS account number(s) other than your default.