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Reviewing a Report That Contains Allocated Transactions

| Reviewing Allocated Iitems | Changing Allocation | Next Steps |

A pie chart icon in a report you are reviewing designates that one or many transactions in the report have "altered" accounting information. One or both of the following allocations have been made:

  1. The employee has assigned a portion of one or many line items to an FAS Account number(s) other than his or her default.
  2. The employee has changed the last 2 digits of a sub-account number.

Reviewing Allocated Line Items

  1. From the My Concur page, click the Expense tab and select the Approve Reports link directly beneath the tab.
  2. The Reports Pending your Approval list appears. Open the report by clicking on it, then click the checkbox next to the allocated expense.
  3. Click the Details link at the top and select Allocations. An Allocations window pops up.
  4. Ensure that the report owner has altered the accounting information appropriately. If not, use the allocation guidelines to alter the accounting information yourself.
  5. Be sure to follow the next steps detailed at the bottom of the page.

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Changing Allocation

If you do not agree with the allocation divide, you can perform one of the following actions:

  1. Search for a new account number.
  2. Assign a new account number to a portion of the expense.
  3. Add a 2 digit suffix on to your account number.
  4. Remove one of the existing assigned account numbers from the list.

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Next Steps

If you assign an expense to an alternative account number you MUST have permission from someone who has authority to release funds from that account. You can get this permission in one of two ways:

  1. Send an email asking for the appropriate account owner's permission. Save their response for your files.
  2. Assign the appropriate account owner as an additional approver.

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